Export contacts from webmail (Zimbra) and import into Outlook

Do you want to know how to migrate contacts from Zimbra webmail?

Step 1 – From Webmail (Zimbra) Click Preferences
Step 2 – Click Import / Export
Step 3 – Select Contacts
Step 4 – Select “Account Contacts” from the drop-down menu
Step 5 – Select “Emailed Contacts” (You may need to export both Emailed Contacts and Contacts separately)

how to migrate contacts from zimbra webmail

Step 6 – Click the Export button in the lower right-hand corner.
Step 7 – During the export process – webmail Zimbra will create a file called “Emailed Contacts.csv”
Step 8 – Find the “Emailed Contacts.csv” file. Open it. It will open in Excel 2013. You need to perform some clean up on the file. Remove extra columns. You should have 4 columns in the excel spreadsheet, email, firstname, fullname, and lastname. Additionally, delete empty lines or bogus addresses.

Perform a File Save As. Save the file as a “CSV (MS-DOS) (*.csv)” file type.

zimbra contacts to outlook

Step 9 – From here the procedure is that same as importing contacts from Thunderbird. Open Microsoft Outlook 2013. Click the FILE menu. Click “Open&Export.”

zimbra import contacts

Step 10 – In the Import and Export Wizard window, select “Import from another program or title” and click Next.

image.UAMMLY Webmail Zimbra

Step 11 – In the Import a File window, select “Comma Separated Values” and click Next.

zimbra address book sync with outlook

Step 12 – In the Import a File window, click “Browse…” and find the file that you exported from webmail.

image.BO9WLY Webmail Zimbra

Step 13 – In the Import a File window, select the “Contacts” (This computer only) file. Then click Next.

zimbra export contacts

Step 14 – In the Import a file window, click “Map Custom Fields.”

image.UP0SLY Webmail Zimbra

Step 15 – You will need to use your judgment and drag values from the Comma Separated Values to map to the Microsoft Office Outlook values.

image.TCZMLY Webmail Zimbra
image.TTMOLY Webmail Zimbra
zimbra outlook

In the above three examples, I have mapped the First Name, Last Name, and Email Address. Once done, click OK.

Step 16 – In the Import a File window, click Finish.
Step 17 – This is what your contacts should look like in Outlook.

image.VD81LY Webmail Zimbra

This is it, All of your contacts must be in Outlook by Now.

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